key board shortcuts

 
Keyboard shortcuts can save time and the effort of switching from the keyboard to the mouse to execute simple commands. Print this list of Word keyboard shortcuts and keep it by your computer for a quick reference.
 
 
WORD
 
Note: A plus sign indicates that the keys need to be pressed at the same time.

 
Action  Keystroke

Document actions
Open a file  CTRL+O
New file  CTRL+N
Close a file  CTRL+W
Save As  F12
Save  CTRL+S or SHIFT+F12
Print Preview  CTRL+F2
Print  CTRL+P
Show/Hide paragraph symbols  CTRL+*
Spelling and grammar  F7
Help  F1
Find  CTRL+F
Replace  CTRL+H
Go To  CTRL+G

Cursor movement
Select all - entire document  CTRL+A
Select from cursor to beginning of line  SHIFT+Home
Select from cursor to end of line  SHIFT+END
Go to beginning of line  HOME
Go to end of line  END
Go to beginning of document  CTRL+Home
Go to end of document  CTRL+End

Formatting
Cut  CTRL+X
Copy  CTRL+C
Paste  CTRL+V
Undo  CTRL+Z
Redo  CTRL+Y
Format painter  CTRL+SHIFT+C
Left alignment  CTRL+L
Center alignment  CTRL+E
Right alignment  CTRL+R
Justified  CTRL+J
Delete previous word  CTRL+Backspace
Apply bulleted list  CTRL+SHIFT+L
Indent  CTRL+M
Page break  CTRL+Enter
  
Action  Keystroke

Text Style
Font face  CTRL+SHIFT+F
Font size  CTRL+SHIFT+P
Bold  CTRL+B
Italics  CTRL+I
Underline  CTRL+U
Double underline  CTRL+SHIFT+D
Word underline  CTRL+SHIFT+W
All caps  CTRL+SHIFT+A
Change case  SHIFT+F3
Subscript  CTRL+=
Superscript  CTRL+SHIFT+=
Make web hyperlink  CTRL+K

Tables
Go to next cell  Tab
Go to previous cell  SHIFT+Tab
Go to beginning of column  ALT+PageUp
Highlight to beginning of column  ALT+SHIFT+PageUp
Go to end of column  ALT+PageDown
Highlight to end of column  ALT+SHIFT+PageDown
Go to beginning of row  ALT+Home
Highlight to beginning of row  ALT+SHIFT+Home
Go to end of row  ALT+End
Highlight to end of row  ALT+SHIFT+End
Column break  CTRL+SHIFT+Enter

Miscellaneous
Copyright symbol - ©  ALT+CTRL+C
Date field  ALT+SHIFT+D
Go to footnotes  ALT+CTRL+F
Show/Hide ¶  CTRL+SHIFT+8
Thesaurus  SHIFT+F7
EXCEL
 
Note: A plus sign indicates that the keys need to be pressed at the same time.

 
Action  Keystroke

Document actions
Open a file  CTRL+O
New file  CTRL+N
Save As  F12
Save  CTRL+S
Print  CTRL+P
Find  CTRL+F
Replace  CTRL+H
Go to  F5

Cursor Movement
One cell up  up arrow
One cell down  down arrow
One cell right  Tab
One cell left  SHIFT+Tab
Top of worksheet (cell A1)  CTRL+Home
End of worksheet
(last cell with data)  CTRL+End
End of row  Home
End of column  CTRL+left arrow
Move to next worksheet  CTRL+PageDown

Formulas
Apply AutoSum  ALT+=
Current date  CTRL+;
Current time  CTRL+:
Spelling  F7
Help  F1
Macros  ALT+F8
  
Action  Keystroke

Selecting Cells
All cells left of current cell  SHIFT+left arrow
All cells right of current cell  SHIFT+right arrow
Entire column  CTRL+Spacebar
Entire row  SHIFT+Spacebar
Entire worksheet  CTRL+A

Text Style
Bold  CTRL+B
Italics  CTRL+I
Underline  CTRL+U
Strikethrough  CTRL+5

Formatting
Edit active cell  F2
Format as currency with 2 decimal places  SHIFT+CTRL+$
Format as percent with no decimal places  SHIFT+CTRL+%
Cut  CTRL+X
Copy  CTRL+C
Paste  CTRL+V
Undo  CTRL+Z
Redo  CTRL+Y
Format cells dialog box  CTRL+1
 
POWERPOINT
 
Action  Keystroke

Document actions
Open a presentation  CTRL+O
New presentation  CTRL+N
Save As  F12
Save  CTRL+S
Print  CTRL+P
Help  F1

Presentation actions
Begin slide show  F5
Next slide  ENTER or
Down arrow key
Previous slide  BACKSPACE or
Up arrow key
Activate pen tool  CTRL+P
Erase pen strokes  E
Deactivate pen tool  CTRL+A
Show/Hide black screen  B
Show/Hide white screen  W
Show/Hide pointer & button  A
End slide show  ESC
  
Action  Keystroke

Formatting
Select all  CTRL+A
Copy  CTRL+C
Cut  CTRL+X
Paste  CTRL+V
Undo  CTRL+Z
Redo  CTRL+Y
Bold  CTRL+B
Italics  CTRL+I
Underline  CTRL+U
Left justified  CTRL+L
Center justified  CTRL+E
Right justified  CTRL+R
Promote list item  ALT+SHIFT+Left arrow
Demote list item  ALT+SHIFT+Right arrow or TAB

Editing
Find  CTRL+F
Replace  CTRL+H
Insert hyperlink  CTRL+K
New slide  CTRL+M
Spell checker  F7
Macros  ALT+F8
Run the slide show and press the F1 key to view all keyboard shortcuts applicable when running a slide show.
 
 
ACCESS
 
Action  Keystroke

Database actions
Open existing database  CTRL+O
Open a new database  CTRL+N
Save  CTRL+S

Save record
 

SHIFT+ENTER

Print
 

CTRL+P

Display database window
 

F11

Find and Replace
 

CTRL+F

Copy
 

CTRL+C

Cut
 

CTRL+X

Paste
 

CTRL+V

Undo
 

CTRL+Z

Help
 

F1

Toggle between Form and Design view
 

F5

Other
Insert line break in a memo field  CTRL+ENTER
Insert current date  CTRL+;
Insert current time  CTRL+:
Copy data from previous record  CTRL+'
Add a record  CTRL++
Delete a record  CTRL+-